This policy applies to information held about all persons with whom Connect holds information including, but not limited to, both current and prospective suppliers, clients, and contacts. ‘Information’ means personal information about you that we use, collect or store.
In this policy ‘you’ and ‘your’ refer to the person to whom the information relates, and ‘we’ ‘our’ and ‘us’ refer to Connect – The Independent Art Fair Limited trading as ‘Connect’, ‘Connect Art Fair’, and ‘Connect the Independent Art Fair’. We are the data controller and operate our website connectartfair.co.uk (‘the Site’).
What personal data we collect and why we collect it
We may collect and store the following types of information about you when you correspond with us, use the Site, register through our contact form, or complete a registration form. Information given to us includes:
your name; your contact information such as address, email address and telephone number; your IP address, browser type and language when browsing our Site; information related to your attendance at Connect; information you give to us at Connect or through the Site.
Legal basis for processing
It is necessary for us to process your personal information for (i) the preparation for and performance of contracts to which you are a party; (ii) our compliance with our legal obligations; and (iii) our pursuit of legitimate interests. We generally rely on obtaining specific consent from you at the time when processing special categories of personal data unless we are otherwise legally required to process it. Our legitimate interests are:
our own marketing and research; running our business; keeping you updated with Connect’s activities; providing you with services you request; and collecting personal information to provide you with the service you expect.
We use your information to:
communicate with you; keep you informed about events we are organising and works of art and offers from our exhibitors; provide customer service; ensure the security of our Site; for security and verification of your identity; to administer our Site; undertake our obligations arising from agreements we enter into with you.
When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.
If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.
If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.
If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.
When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.
If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.
Embedded content from other websites
Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.
Who we share your data with
We will not sell, distribute or lease your personal information to third parties without your permission except if we are required so to do by law or as set out expressly in this policy.
We may share personal information you provide to us with affiliated companies or third party agents or contractors for any of the purposes described in this policy, or to respond to your inquiries
How long we retain your data
If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.
For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.
What rights you have over your data
At any time you have the right to:
request to receive an exported file of the personal data we hold about you, including any data you have provided to us; request that we erase any personal data we hold about you, or amend it if you consider it to be inaccurate, or withdraw your consent to our processing of it; ask us to stop or start sending you marketing messages as described in the marketing section; restrict processing of your personal data; not to be subject to automated processing. This does not include any data we are obliged to keep for administrative, legal, or security purposes.
Any request for a copy of your personal data must be in writing and we will respond as soon as reasonably possible and in any event within one month.
To assist us with keeping your information up to date do please contact us at firstname.lastname@example.org if your personal details change.
Where you have agreed to be contacted for marketing, or are one of our clients, we may use your personal information to send you information about events, fairs and works of art. If you wish to stop receiving such messages then please click ‘unsubscribe’ at the bottom of any email you receive from us.
Where we send your data
Visitor comments may be checked through an automated spam detection service.
How we protect your data
Our commitment is to ensuring that your information is secure. To prevent unauthorised access or disclosure we have suitable electronic, physical and procedural protection to safeguard your personal information.
Information may be transferred to and stored outside the European Economic Area (‘EEA’) or processed by staff operating outside the EEA. When transferred outside the EEA obligations will be imposed on the recipients of that data to protect your information to the standard required in the EEA.
Children under 14
We do not inentionally collect any information on children under 14 years of age and undertake to delete any details of such users following notification by a parent or guardian that we have obtained any such details.
Changes to this policy
If we make changes to this policy then details will be posted on this page and, if appropriate, notified to you by email. You should check this pag regularly for updates or changes.
September 2018 – last policy update.